Town of Newbury
Public Safety Complex Committee
~ MINUTES ~
DATE: October 16, 2013 Approved as written, 10/23/2013
Present: Keith Grant, Sam Joslin, John Lucey, Jr., Rob Serino, Eric Svahn, Martha Taylor
Absent: Tracy Blais, Curtis Walton
Guests: Mike Doyle
Martha Taylor, Chair, called the meeting to order at 8:20 a.m.
GOAL AND PHASES OF THE PROJECT
GOAL: To design and build a public safety complex for the Town of Newbury that will house the Newbury Police Department, Newbury Fire/Protection 2 and Emergency Management with space and resources to accommodate both agencies’ needs for the next 50 years while renovating the existing Town Hall building to better accommodate Town Hall services.
1. Deficiency Report
2. Site Feasibility Report
3. Design Phase
4. Construction & Renovation Phases
MEETING MINUTES
Motion: A motion was made by K. Grant and seconded by J. Lucey to approve the minutes of October 2, 2013 as written. The motion passed unanimously.
OLD BUSINESS / PENDING ACTION ITEMS
- Property Survey: ARCSEA has completed the initial fieldwork for the additional site information requested (topography, wetlands) and is waiting for an estimate for the 21E analysis.
- Lease vs. Ownership: K. Grant reported that lease of the three Protection #2 parcels to the Town was discussed at the last Fire Company meeting; he will check to see if a vote was taken confirming that the Fire Company agreed to authorize negotiations to proceed, as requested by the Committee. He also reported that Attorney Mark Janos has been retained to represent the Fire Company in the lease negotiations.
- Draft Building Assessment Report/Conceptual Plans: S. Joslin has received revised plans from CSS and will forward them to Committee members. Regarding the plans, he reminded the Committee members that CSS was hired to determine the space needs for the new facility, not to design it – the purpose of the conceptual plans is to make sure that all the space needs have been accounted for and to confirm that the complex can fit on the site.
CSS still needs input from the Committee for a few sections in the Assessment Report, including recommendations, site considerations, implementation plan, and schedule. M. Taylor, S. Joslin, and T. Blais will meet to develop a draft of the needed information to review with the Committee.
The amount of parking is to be double-checked to verify whether it is sufficient and how it might be impacted if a Function Hall is included in the plan.
CSS is waiting for input from the mechanical engineer on the feasibility of reusing the Town Hall basement for office space.
- Project Costs: The Police Department is working on its FF & E needs.
NEW BUSINESS
BOARD OF FIRE ENGINEERS/FIRE COMPANY CONCERNS
- Function Hall/Fundraising: There was further discussion regarding whether or not a Function Hall is needed in the new facility and what the need will be for fund-raising. The Fire Company has requested that T. Blais meet with them to clarify who will be responsible for funding what parts of the Company’s operations. The Committee requested that the Company provide the dollar amount of how much the Function Hall brings in each year.
On a motion made by R. Serino and seconded by E. Svahn, the meeting was adjourned at 9:11.
NEXT MEETING October 23, 2013, 8:15 A.M.
Fire Hall
Respectfully submitted,
Martha L. Taylor
Town Planner
| 
